> For the complete documentation index, see [llms.txt](https://docs.greytrix.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.greytrix.com/sage-crm-add-ons/crm-project-manager/user-guide/accounts-payable.md). # Accounts Payable The **Accounts Payable** feature enables Project Manager to post approved timesheet entries to the ERP system for supplier payments. This functionality is available from the **Project CRM** main menu or by right-clicking the **Project** icon in the left-hand navigation menu. **Note:** Accounts Payable functionality requires **ACCPAC** to be installed and correctly configured. If ACCPAC is not available, an information screen is displayed when either the **Accounts Payable** or **Accounts Receivable** option is selected.
#### Posting to Accounts Payable To post timesheet entries to Accounts Payable: 1. Open **Accounts Payable** from the **Project CRM** menu. 2. Select **Post to Accounts Payable**. 3. Review the list of timesheet entries displayed in the preview. 4. Click **Generate AP Invoices** to create and post the invoices. Before posting, Project Manager displays a preview of all timesheet entries that will be processed. The entries are grouped by person and presented in a tabular format for review.
#### Accounts Payable Entry Details The Accounts Payable preview displays the following information for each timesheet entry:
Field NameDescription
Entry DateThe entry date of the timesheet
Entry UserThe user who entered the timesheet
ProjectThe project associated with the timesheet
CustomerThe customer associated with the project.
Task NameThe name of the task associated with the timesheet
BilledThe timesheet billed amount
RemainingThe amount of days remaining on the task.
StatusThe status of the task
AP StatusThe Accounts Payable status on the timesheet
#### Generating AP Invoices Selecting **Generate AP Invoices** automatically groups timesheet entries by their associated tasks, projects, and companies. Project Manager then posts the grouped entries to the ERP system and creates the appropriate Accounts Payable invoice lines in the corresponding company database. If a timesheet contains a **negative value**, Project Manager automatically recognizes it as a **Credit Note** and posts it to the appropriate area within Accounts Payable. #### Posting Results All Accounts Payable entries are posted to the ERP system in **real time**. For each successfully posted entry: * The posting results are displayed on the screen. * The **AP Status** of the corresponding timesheet entry is automatically updated to **Posted**. The generated **AP Batch Number** is displayed within Project Manager and corresponds to the matching batch created in ACCPAC. Users can open the batch within ACCPAC to review the posted transactions and invoice details.