Creating New Budget
Creating New Budget
To create a new Budget, follow the steps below:
Navigate to the CRM Menu.
Right-click on New.
Select Budget from the available options.
The New Budget screen will be displayed. This is the initial step where users must specify whether the budget should be associated with a Person or a Company.
Once the required entity type (Person or Company) is selected, the user will be redirected to the New Budget screen where the budget details can be entered.
The Total Budget Value entered will automatically be divided by 12 to calculate the monthly budget allocation.
The following fields are available on the New Budget screen:
Field Name
Type
Description
Action
Budget Name
Text
The Budget Name to be associated with the Budget
No action
Grantee Name
Advanced Search
The Person or company to be associated with this budget
No action
Obligated Amount
Currency
The full amount of the budget to be allocated
No action
Award Start Date
Date
The date the budget runs from
No action
Award End Date
Date
The date the budget runs to
No action
Unliquidated Advances
Currency
No action
Cost Share Amount
Currency
No action
Weighted Exchange Rate
Decimal
No action
Budget Exchange Rate
Decimal
No action
After entering all required budget details, click Save.
The user will then be redirected to the Budget Summary screen.
Budget Summary Screen
The Budget Summary screen provides an overview of the selected budget and its associated Budget Line Items.
This screen includes filtering options that allow users to view specific Budget Lines based on selected criteria.
Budget Line Filters
Field Name
Type
Description
Action
Status
Selection
The current status of the budget. Default options are:
- Pending Approval
- Approved
- Disapproved
Returns all Budget Lines of the selected status
Type
Selection
A general type that best describes the budget
Returns all Budget Lines of the selected type
Additional Tabs in Budget Summary
The Budget Summary screen contains additional tabs to help users track and manage budget-related information.
Lines Pending Approval
Displays a list of Drawdowns associated with the budget that are awaiting approval.
Lines Disapproved
Displays a list of Drawdowns associated with the budget that have been rejected or refused.
Tracking
Provides tracking information related to the budget activities.
Communications
Displays all communications linked to the selected budget.
Documents
Displays all documents associated with the selected budget.
Copy Budget Functionality
The Copy Budget option is available on the right-hand side of the Budget Summary screen.
This functionality allows users to create a new budget by using an existing budget record as a template. It is particularly useful when creating multiple recurring or similar budgets, as it reduces the need to manually enter the same information repeatedly.
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