Timesheets

Timesheets allow your resources to log their work entries on a diary basis, cross-referencing projects and tasks to help regulate the schedule and progress of the project. Rather than maintaining the project purely by task updates, timesheets give you the realistic scenario of what is actually happening versus what should be happening.

Timesheets contain the concept of billable and unbillable days. This allows resources to log timesheets as a mixture of billable time (which is potentially cross charged to a client), and unbillable time. Unbillable time may be internal activities, or time which has to be absorbed internally rather than charging one to the client.

Billable days are the basis of drawdown of allocation of days on tasks. These are the entries which will affect the ‘Estimated and Calculated End Dates’. It will also affect the running ‘Remaining Days’ on each individual task. Unbillable days will not affect these metrics of the project.

For those Projects which are not deemed commercial, simply using billable days instead of a mixture of billable and unbillable is recommended to allow the end dates to be calculated properly as the project progresses.

Timesheet Listing

A full listing of all time sheets belonging to this project can be seen in the Timesheets tab. There are two modes of view of the Timesheets: Calendar View’ and ‘List View’. In either view, by clicking into the appropriate entry, the full timesheet details can be seen (see next section). Here is a sample of the ‘Calendar’ view.

Add/Edit Timesheet Entries

The "Add Timesheet" screen allows users to log their time for a specific project, milestone, and task. Users can input the time spent, track billed and unbilled hours, and add relevant notes for better time management. This screen ensures accurate tracking for project management and billing purposes.

Field List and Descriptions

Sr. No.	Field Name	Short Description
1	Project	The project name associated with the timesheet entry. This field is mandatory.
2	Milestone	The specific milestone within the project related to the timesheet. This is mandatory.
3	Task	The task under the milestone that the user worked on. This field is mandatory.
4	Entry User	The user who is logging the timesheet. This field is auto populated.
5	Entry Date	The date and time when the timesheet entry is created. Auto-generated by the system.
6	Time Invested	The total time spent on the task. It is entered by the user.
7	Billed Hours	The portion of the invested time that is billable.
8	Notes	Optional notes or comments for additional context about the timesheet entry.